Ontario · Hiring
Hiring & Onboarding Kit for Ontario
Job Ad, Interview Questions, Offer Letter and Onboarding Forms (Word + PDF)
Seven steps for hiring in Ontario, from deciding the job to the review at the end of 90 days. Each step has the letters, forms and scripts you need, with Ontario's rules beside them.
Is it for you?
Who it is for
Who it is for
- Ontario employers with about 1 to 50 employees who hire a few times a year and have no set process.
- Owners who want to hire fairly and keep the right records.
Who it is not for
- Federally regulated employers, unionized workplaces and employers outside Ontario.
- Industries with extra rules (construction, farming, trucking, childcare and health care, and other jobs with special rules or exemptions), unless you add them.
- Senior hires, non-compete clauses or anything unusual. Speak to an employment lawyer first.
What is inside
Everything in the download
The kit (55 PDF pages, 24 Law boxes):
- Before you start: the 16 protected grounds in a table, the job requirement test, and an accommodation script and form.
- Step 1, the job and the pay: an employee-or-contractor checklist, a "true cost of a hire" worksheet and a pay range record.
- Step 2, the ad: a job ad template and words to avoid. Plus a checklist for publishing a job ad if you have 25 or more employees.
- Step 3, interviews: five reply templates for candidates, questions you can and cannot ask, core questions, and a question bank for four kinds of job with a scoring sheet.
- Step 4, checks: privacy notices and consent forms (Forms A to D), and a reference check form.
- Step 5, the offer: an offer call checklist and script, and one offer letter with 3 options (full-time, part-time, fixed-term) and 6 optional blocks.
- Step 6, paperwork: a new hire paperwork checklist and a safety orientation record. Plus Form E, the written information for new employees (25 or more employees).
- Step 7, onboarding for 90 days: a pre-boarding email, first-week and buddy checklists, a task training matrix, a 30-60-90 day plan and a 90-day review form.
- Records and help: a hiring log, a records retention table, quick guides for hiring a teen and for working with foreign workers, recruiters and temporary help agencies, 12 hiring mistakes that cost owners money, when to call a lawyer, and a glossary.
Forms and Letters (38 PDF pages): all 30 letters, forms and checklists, each on its own page.
a full employment agreement, non-compete or confidentiality agreements, payroll set-up.
Employment Standards Act, 2000; Human Rights Code (Ontario); Occupational Health and Safety Act.
What you get
The files
- One instant download (.zip).
- 2 files, each as Word (.docx) and PDF: the kit (55 pages) and Forms and Letters (38 pages).
- A 2-page START HERE guide and a 1-page licence and terms.
How it helps
Why it is worth your time
- 01You follow one path for every hire, so nothing is missed and every candidate is treated the same way.
- 02You know which interview questions to avoid before you ask them.
- 03One offer letter covers full-time, part-time and fixed-term hires, so you fill in one template, not three.
How it works
Three steps
- 1
Read "Before you start", then follow Steps 1 to 7 in order. Allow about 2 hours the first time.
- 2
Fill in the yellow blanks in the letter or form you need, and delete the options you do not use.
- 3
Send or print it, and keep a copy in your hiring log.
What you need
Microsoft Word or Google Docs, a PDF reader, and a printer or email. No apps, add-ins or subscriptions.
Updates
Free updates for 12 months from purchase. We email you when a new version is ready. Download it from your original receipt link. Law last checked: 10 November 2026. Next review: 10 May 2027.
This kit is general information and sample wording for small employers. It is not legal advice and does not replace a lawyer. We are not a law firm, and the kit was not written or reviewed by one. Each kit shows when to call a lawyer before you act. Read the full Not Legal Advice page.
Need more than one kit? The Ontario Complete Starter Bundle has all five Ontario kits for $439. Bought one by one they cost $635, so the bundle saves you $196 (about 31%).
Look inside first
Free sample pages
The cover, the “how to use this kit” page, the contents, a page of Law boxes and a real form or letter, marked “Sample”. No email needed.
Ontario
Hiring & Onboarding Kit, ready today.
Digital download for businesses in Alberta, Ontario, British Columbia, Saskatchewan and Manitoba (not Quebec). All sales are final: no refunds once purchased. We refund a double charge, replace a file that will not download or open, and swap a wrong province within 7 days. One-business licence. Terms of Sale and Licence
Buy now · $95Checkout is not connected yet. Please check back soon, or email [email protected].
More for Ontario
You may also need
Complete Starter Bundle
All five Ontario kits in one download, from the first hire to the last day, plus your safety program.
Safety Starter Kit
The written health and safety documents Ontario expects from a small employer, in ten steps.
Employee Handbook Kit
A plain-English employee handbook written for Ontario employers, with Ontario's rules already in the text.